Academic Regulations

Academic Progression Policy
Academic Skills Courses & Placement Assessment
Cancelled Classes
Class Attendance
Course Numbering System

Credit Hour Load
Incomplete Grades
Placement Assessment

Undergraduate Repeat Policy
Withdrawal from the University

Academic Progression Policy

A student who has not successfully completed the academic skills requirements will have a hold(s) placed on his/her record that will remain until the specified requirements have been met.

Academic Skills Courses & Placement Assessment

Freshmen: Once accepted for admission to Chicago State University, all freshmen must take the university diagnostic examinations in English, mathematics and reading by the end of the first term in residence. All freshmen must either meet the minimal requirements of the university diagnostic examinations in English and Reading or pass the appropriate academic skills course, namely, English 1230 or 1240, Reading 1500, or Math 0990. To exit from these courses, students must pass the appropriate examination.

Transfer Students:Transfer students who have not completed an associate's degree (A.A. degree or A.S. degree) must take proficiency examinations in English and reading. Transfer students who transfer eligible general education math courses with a grade of C or better and whose majors do not require additional mathematics courses do not have to take the proficiency examination in mathematics.  Transfer students who do not transfer eligible general education math courses or who are required by their majors to take more math, must take the proficiency examinations in mathematics.

Transfer students who have earned an associate's degree (A.A. degree or A.S. degree) or who have completed sixty (60) hours or more from a combination of two-year and four-year institutions, and who have completed the Illinois General Education Core, are not required to take the proficiency examinations in English, reading and math unless the courses are required as prerequisites for other courses.

Questions about the courses, the examinations, or preparation materials should be addressed to the appropriate department chairperson:


Subject Chairperson Office Phone (773)
Mathematics Dr. K. Attele HWH 332 995-2102
English Dr. R. Chierico HWH 301A 995-2350
Reading Dr. N. Grim ED 319 995-3988

Cancelled Classes

The University reserves the right to limit the size of classes and to cancel classes for which there is insufficient enrollment. Class cancellations are usually made before the first day of class for the term. If the class for which you are registered is officially cancelled for the term, you will automatically be dropped from the class. If you do not register for an alternative class, a tuition refund will be processed to your account according to the refund policy. Students receiving financial aid benefits may wish to consult with their financial aid counselor concerning any award implications.

Class Attendance

Students cannot attend classes for which they are not officially registered. Students attending classes in which they are not officially enrolled will not be permitted to register for the course after the last day to add the class.

Students are expected to make their own arrangements with faculty members about making up class work and all assignments when classes are missed.

Instructors may initiate a student's withdrawal from a class for which a student either has never attended or stopped attending. A WN withdrawal is for nonattendance. A WA withdrawal is for lack of attendance if a student has attended at least once. The grade codes of WN and WA are counted in the student's attempted hours. For additional information, refer to the University catalog.

Students are expected to attend all class sessions in the course sections for which they are registered. It is the student’s responsibility to drop the class if she or he is not attending. Failure on the part of a student to officially withdraw from a class prior to the official drop date may result in a failing grade (F). A student may drop/withdraw all but the last class online through the published deadline.

See "Withdrawal from the University" for more information to drop or withdraw your last class.

Course Numbering System

The course numbering system has changed from the use of three-digit course numbers to four-digit course numbers. For a full listing of the three-digit course numbers and the equivalent four-digit course numbers, please visit the following website: .

Courses Numbers Level
0900 to 0999 Developmental
1000 to 1999 Freshman
2000 to 2999 Sophomore
3000 to 3999 Junior
4000 to 4999 Senior
5000 to 5999 Masters
6000 to 6999 Doctoral / Professional

Credit Hour Load

Undergraduate Students:

The maximum credit hour load for the Fall semester is 16 credit hours. Students whose CSU cumulative grade point average is 3.0 or better may register for a program of 18 semester hours. Additional hours beyond 16 must be approved by the department. The Office of the Registrar must record that approval in the system.

Although there is no minimum credit-hour load for students, the following minimum credit-hour loads are recommended: Veterans receiving benefits under Public Law 89-358 (Veterans Re-adjustments Benefits Act of 1966) must carry 12 credit hours to be eligible for full subsistence allowances during the semester. Students may not be registered at other colleges without written permission from the Academic Evaluation and Advisement Office, ADM 128. This permission MUST be obtained prior to registration at either college.

Student athletes must carry a minimum of 12 hours during the fall and spring terms to maintain eligibility status.

F-1 international students must carry a minimum of 12 hours during fall and spring terms to maintain lawful F-1 student status in the United States.

Graduate Students:

The maximum credit hour load of graduate courses is 12 hours in the fall semester. Exceptions to the graduate course credit hour load may be made with the approval of the graduate faculty advisors and/or the department chairperson and the graduate dean. Students may not be registered at other colleges and universities without approval of their advisors and the graduate dean. Permission must be obtained prior to registration at either college.

Undergraduate Incomplete Grade Policy

An undergraduate student may request a grade of Incomplete (I) in a non-academic skills course if extraordinary and unavoidable circumstances have prevented completion of the required course work. By requesting an Incomplete, the student agrees to complete of the required course work in accordance to the Incomplete (I) Grade Request & Contract form. If a student does not complete the course work by the specified date, the grade of "I" will be replaced by the default grade as stated in the contract.

A request for a grade of Incomplete must be initiated by the student and submitted in writing using the Incomplete (I) Grade Request & Contract form. The contract must be submitted to the Office of the Registrar by May 14, 2013. Contracts submitted after this deadline may not be processed and result in the default grade of F.

The Incomplete (I) Grade Request & Contract form can be obtained in the Office of the Registrar, ADM 128.

Students should not re-register for a course for which they have a grade of incomplete (I). If, after the incomplete contract has expired and/or a change of grade has been issued to replace the "I", a student may then register for the course again. (See Repeat Policy.)

Placement Assessment (ADM 126)

Students must have a picture ID to take the placement assessment. The placement assessment schedule is posted in the office, as well as on the examination office web site


Prerequisites are listed in the university catalog or on CSU’s website at A student should not attempt to register for a course unless she/he meets the prerequisites, if any, for the course. If a student does not meet the prerequisite for a course, the student may be dropped from the course. Please consult your academic advisor about prerequisites for your courses.

Undergraduate Repeat Policy

Students are allowed to repeat a course and have the highest grade earned count toward their cumulative grade point average. Please note that certain financial aid programs may not cover the tuition for repeated courses. Students should contact a financial aid advisor when attempting to repeat a course, to determine eligibility.

Withdrawal from the University

Drop/withdraw from all courses resulting in zero hours of enrollment)

Prior to requesting to formally withdraw from the University, students are strongly encouraged to seek guidance from an academic advisor, major department chairperson, college dean, or from the Office of the Registrar (ADM 128)/ Enrollment Management (ADM 129) for a more suitable resolution to concerns affecting enrollment.

Students who fully withdraw from the university by January 22, 2013 are eligible for a total reversal of tuition and applicable fees. Students are permitted to withdraw from the university with a grade of W on their transcripts from January 23, 2013 through February 14, 2013 and are eligible for a 50% reversal of the refundable tuition and fees. No refunds will be issued for total withdrawals made aft er February 14, 2013.

A withdrawal from the University is not complete until the appropriate form is submitted, approved and processed by the Office of the Registrar.

Follow the steps below to request to drop/withdraw the last class:

  1. Access and fill out the entire web-based Complete Withdraw Request online.
  2. Click on submit to forward the request to the Registrar’s Office.
  3. Complete applicable exit counseling (mandatory)

The Registrar’s Office will process the withdraw request and provide notification of withdraw to your CSU email.

Errors in the information provided on registration/withdrawal forms are the student’s responsibility.

Students can request to withdraw with a grade of W on their transcripts January 23 through May 3, 2013. It is the student’s responsibility to electronically submit the properly completed course withdrawal to the Office of the Registrar no later than 5pm, May 3, 2013.

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