Welcome to the Chicago State University Records and Registration web page. Click
on any link for additional information.
The Office of the Registrar is located in the Cook Administration Building, Room 128.
The office is open Monday, Tuesday, Wednesday, and Friday from 8:30 a.m. until 5:00
p.m. and Thursday from 8:30 a.m. until 7:00 p.m.
Click here for online registration on CSU X-PRESS
Please click here for web registration instructions
Note: You will not be allowed to drop your last class on the web.
If you have not validated your classes (received a business receipt), please call
the Registrar’s Office at (773) 995-2517 to have your last class dropped. If you have
validated your classes, you must submit a drop/withdrawal form signed by all appropriate
parties to the Registrar’s Office, ADM-128.
Services provided to students include Name and Address Changes, Residency Classifications,
Registration, Enrollment Verifications, Transcripts, and Readmission of Undergraduate
Chicago State University (CSU) has authorized the National Student Clearinghouse to provide degree and enrollment verification. National Student Clearinghouse may be contacted at:
Web: www.studentclearinghouse.org or www.degreeverify.com
Fax: (703) 742-4239
Mail: National Student Clearinghouse; 13454 Sunrise Valley Drive, Suite 300 Herndon,
Students who need a written statement of their enrollment status at CSU or their graduation
date must make a written request with signature and provide a valid photo ID to request
a verification. Some requests will require a $4.00 processing fee.
Unofficial transcripts may be viewed online from CSU X-PRESS by selecting Academic
Transcript from the Student Records menu.
Students may request the release of their transcripts in three ways:
Undergraduate students who have not attended Chicago State University for longer than
two years must apply for readmission. Please click here to download a Readmission Form.
Current students can access CSU X-Press by logging in to CougarConnect with their
CSU username and password. Former students who have not attended for at least two
years will not be able to log in via CougarConnect and should use the following link
to access student record information including unofficial transcripts and financial
aid tax information: click CSU-Xpress
The University has policies for both students regarding calls to active military service.
Refer to the Institutional Policy Manual, available at www.csu.edu/ipm/ for the full text. Click on Article X, Section 3 Policy for Withdrawal from the University.
Students are allowed to withdraw from the University and be allowed to re-enroll.
Arrangements for refunds, loan or grant repayments should be addressed by the Office
of Financial Aid. The Office of the Registrar handles all other academic matters.
Students should notify both offices immediately upon receiving an official call up
Periodically students must interrupt their enrollment due to extenuating circumstances.
Allowing students to take a leave of absence (LOA), provides student with the opportunity
to return to the University under the rules and policies in effect when they left.
It also allows the University the opportunity to counsel students about the required
actions to return upon the end of the leave.
A leave of absence (LOA) is a temporary interruption in a student’s program of study
and refers to the specific time period during a program when a student is not in attendance.
A LOA, together with any additional leave of absence, must not exceed a total of 180
days in a 12 month period. The 12 month period begins on the first day of the student’s
initial LOA. All student requests for a LOA must be submitted in writing, signed
and dated. Please refer to the University website for process and procedures in
requesting a leave of absence.
Students are awarded Title IV aid with the assumption that they will complete the
entire period (semester) for which the assistance was provided. The Higher Education
Act of 1965, as amended, requires students to earn Title IV funds on a pro rata (in
proportion) basis. When students cease enrollment in all cases after the period begins,
the U.S. Department of Education requires schools to determine if such students earned
all the aid they received or if additional aid must be paid based on attendance.
The Federal assistance programs for which Title IV funds are returned include: Pell
Grant, Supplemental Educational Opportunity Grant, TEACH Grant, Iraq and Afghanistan
Service Grant, Federal Perkins loan, Direct Graduate Plus loan, Direct Parent Plus
loan, Subsidized Direct Stafford loan, and Unsubsidized Direct Stafford loan.
Chicago State University’s responsibility is to determine the amount of Title IV aid
assistance that the student earned as of the date enrollment ceased (withdrawal date).
The Federal Return of Title IV funds formula dictates the amount of Title IV aid that
must be returned to the Federal government by the school within 45 days of the student’s
notification date or the date that CSU determines the student’s enrollment ceased.
CSU is a non-attendance taking institution and as such withdrawal dates are determined
in two ways:
- Through a student-initiated withdrawal (official)
- Through a CSU administrative withdrawal (unofficial)
The student-initiated withdrawal occurs when the student notifies CSU of his/her intent
to withdraw. Administrative withdrawal occurs when CSU determines that the student
is no longer enrolled based on a variety of reasons such as (but not limited to):
a student’s lack of academic activity, failure to establish academic activity at
the beginning of a new term, student dismissal due to disciplinary reason or failure
to pay tuition.
The initial amount of Title IV aid assistance earned is based on the number of calendar
days that the student was enrolled within the semester. During the first 60% of the
enrollment period, a student earns Title IV funds in direct proportion to the length
of time he/she is enrolled. The initial percentage of aid earned is determined by
the total number of calendar days completed in the enrollment period (from the start
of the semester through the date student initiated withdrawal), divided by the calendar
days in the semester. Scheduled breaks of five or more consecutive days are excluded.
For more information on Return of Title IV please refer to csu.edu.
Office of Records and Registration
Cook Administration Building - Room 128
9501 South King Drive
Chicago, IL 60628-1528
Tel: (773) 995-2517