Forms

These forms are frequently used in Purchasing

  • Authorization to Expend Funds - Effective April 7, 2020 until further notice, the Authorization to Expend Funds form must be completed and approved by either the President or the Provost and Vice President of Academic Affairs prior to processing any procurement.  Attach the approved form to your requisition in CSU Buy.
  • Vendor Information Form - Document required for vendor information to be added or updated on CSU Buy. It is to be completely filled out and signed by the vendor, and MUST include a phone and fax number for purchasing to process. (ANY changes to an existing vendor's information require a completed Vendor Information Form. The vendor's signature is required to authorize change of information.)
  • Financial Disclosures Form
  • Unauthorized Purchase Form - Document required when goods or services have been rendered prior to a purchase order being created. The form must be filled out by the department, signed by the appropriate parties, and attached to the requisition in question.
  • CSU Bid Form -  In accordance with Chicago State University Policy Guidelines: Purchases between $20,000 to $99,999.99 require at least three price quotations. At least one (1) quote must be from a Certified Minority Business Enterprise (BEP). Business.
  • CSU Buy Access Form - Document required to gain access to CSU Buy as an approver or requestor. This document is to be filled out and submitted after completion of the CSU Buy training class.
  • Furniture Purchase Form - Legislative mandate 30ILCS 605/7a; 44Ill.adm Code 1.2043cl (Finance/Property Control Act) for the purchase of new furniture over $500.
  • Soy Bean Ink Statement - Document required if the vendor is doing any outside printing on items being purchased. Not limited to paper products.
  • Contract Annual Re-certification Form - Form required for multi year contracts. Vendor must certify each year after the initial fiscal year whether it continues to satisfy certifications and other requirements of the contract.