Chicago State University

Preparation of Proposals

The Process begins 2 weeks prior to grant submission with the Faculty member or OGRA first identifying a Proposal Announcement. OGRA sets up the Faculty/PI as project manager in the project workspace in In4Grants or Grants.Gov.

  1. The Grants and Contracts Administrator (GCA) provides the Intent to Submit a Proposal (ISP). It is important that applicant reads and completes the ISP carefully. Once Faculty/PI completes the ISP and the GCA uploads to In4grants, it is then routed for approval.
  2. If a Subrecipient is identified, the Grants Compliance Specialist (GCS) mails the Subrecipient Commitment Form (SCF) to the Subrecipient for completion and
  3. returns to GCS for review for risk assessment. If GCS determines that the Subrecipient is not eligible, the Faculty/PI is notified and another Subrecipient is identified.
  4. The same occurs for the Memorandum of Understanding (MOU), if one is required for the grant proposal or subcontracts.
  5. Once ISP is fully approved, the GCA uploads the Subrecipient Commitment Form (SCF) for review by the Associate Vice President. 
  • In4Grants: is a third-party web-based platform that allows the Office of Grants and Research Administration to quickly set up workspaces for project development with project manager and team. With the ability to share documents directly from the project’s workspace, introduce collaborators from within and outside of the institution, provide supporting documents, and route forms for authorizations, we find that OGRA is able to move swiftly with grant preparation without the loss of information, material and people.