The Faculty Marshal role is an esteemed privilege. Your role in Commencement is not
just to lead our graduates into the ceremony, but to also set the tone and decorum
for our graduates on the day of the Commencement.
Tuesday May 12, 2015 - 2:00 p.m.
Jones Convocation Center - Arena Floor
Commencement rehearsal is your opportunity to familiarize yourself with the Processional
order and protocol. This is also your opportunity ask questions regarding the order
of the ceremony and expectations of your role as a Marshal.
356th Commencement Ceremony
Thursday, May 14, 2015
- Faculty Marshals arrive at 9:00 a.m.
- Graduates arrive at 9:30 a.m.
- Doors open to the public at 10:00 a.m.
- Processional begins at 10:45 a.m.
- Commencement Ceremony begins at 11:00 a.m.
On Commencement Day faculty members are encouraged to wear their personal regalia
as this is a proud statement of your significant academic accomplishments and an encouragement
to our graduates to continue their personal education journey. However, you may receive
loaned CSU regalia if you do not have your own. Faculty regalia may be secured by
submitting a request for regalia to Ms. Serita Robinson in the Office of the Provost
firstname.lastname@example.org (See Faculty regalia reservation instructions).
Upon arrival on Commencement Day please check-in at theCommand Center located in room 1101 on the lower level of the Convocation Center.
For your convenience two suites have been designated as faculty changing rooms.
- Female Faculty Members Suite 1410
- Male Faculty Members Suite 1114
Once you have checked your coat you may grab a meal prior to putting on your regalia.
Once you are robed you are to position yourself at your lineup station to greet your
graduates as they arrive. College line-up posters will be posted in the corridor.
It is critical that the designated college-flag carrier is staged in the line-up area
prior to the graduates arriving.
To assist you on the day of the Ceremony we will have greeters stationed at strategic
locations throughout the Jones Convocation Center to direct the graduates.
We will announce 15 minutes before the processional is to begin so that everyone is
properly prepared to march.
Please be reminded that all Commencement flags are to be returned to the Commencement
Command Center after the recessional.
- Assist graduates with putting on their regalia.
- Verify that the graduates are lined up in pairs and according to the number on their
- Facilitate the expectations of the Commencement decorum.
- Please be prepared to answer the following questions for our graduates:
- a. Where do I line up? Note the postings on the walls/ College flag
- b. What is the order of the Graduate line up? Graduates should be directed to line up in pairs within their respective college according
to the number given on their line-up card.
- c. A Graduate forgot their line-up card what do I do? Faculty Marshals should direct graduates to the check-in desk located in the lobby for a replacement line up card. Blank as well as in the Command Center,
- Escort Graduates to the New Alumni Reception at the end of the Ceremony.
Please note the following recommendations for commencement day attire.
- Dark dress or pants, cool fabric
- Dark low heel or flat shoes
- No high collars or bows at the neck
- No sandals
- No corsages or jewelry on the robe
- No white tennis shoes
- No high heels
- Dark trousers, white shirts, tie is optional
- Dark shoes and socks
- No white tennis shoes
- No boutonnières or jewelry on the robe
- No White tennis shoes
NOTE: All Graduates should have their regalia prior to Commencement. Graduates that require
replacement regalia may be directed to purchase these items at the Follett Bookstore
kiosk located in the lobby of the Convocation Center.
Please direct graduates to use the designated bathroom facilities if needed. We
have also designated suites 1115 and 1312 for graduates to use as needed. Personal
items should not be left in these spaces.
Students who arrive after the Commencement processional has concluded must sit behind
the seated graduates. These graduates should stand when their college is called and
join at the end of the line as it proceeds to the dais. After crossing the stage these
graduates should return to their original seats so that they avoid disruption.
We are counting on our Commencement Marshals to strictly reinforce the expectation
that all graduates are expected to remain for the entire ceremony, and to participate
in both the processional and recessional.
Commencement is both a joyful occasion and a solemn event. Graduates are requested
to advise their family and friends to express their excitement in ways that will not
prevent others from hearing the speaker, and enjoying the ceremony. Graduates are
not to display inappropriate or exaggerated behavior as participants in the ceremony.
We ask that graduates do not visit with ceremony attendees as they approach or descend
from the dais as this is a disruption to the flow of the line, and negatively impacts
the experience for their fellow graduates.
All cellular phones should be turned to silent mode to ensure that all guests can
hear and enjoy the commencement ceremony. Graduates are asked not to use their cell
phone once they have marched into the arena.
Alcohol and other illegal substances are not permitted on the Chicago State University
campus. Security will be present to remove anyone that is identified to have alcohol/
illegal substances and will prohibit those from marching that may already be under
Graduates are to line up win pairs ith their college based on their line-up number.
The line-up number is assigned and given to the graduate during Commencement Countdown
when they receive their cap and gown. The Faculty Marshals will lead the graduates
of their respective college into the ceremony as directed by the Grand Marshal.
Commencement begins with the academic procession. Faculty marshals led by the Grand
Marshal will lead the graduates into the arena in pairs. As the graduates proceed down
the center aisle they will separate so that they sit on both sides of the designated
row. The audience will be asked to rise and to remain standing as the procession
enters the arena until the platform party has taken its place, the time for reflection
has been allowed, and the hymns have been sung. Male graduates should remove mortar boards during posting of colors and National Anthem.
Attendees will be directed to sit at the conclusion of the singing of the hymns.
Graduates will follow the direction of the faculty marshals when their college is called
to approach the stage. The marshals will lead the graduates to ascend the stage from
the left or right depending on how they are seated. The graduates will hand their
line up card to the caller that is located at the podium nearest to them. Once the
graduate's name is called they will proceed to shake the hand and receive their diploma
cover from the Provost or President based on their designated position. They will
descend the stairs located at center stage and use the center aisle to return to their
Commencement closes with the recessional. All graduates are expected to participate
in both the processional and the recessional. We have requested they do not make plans
that will require them to leave the ceremony before it ends. We make every attempt
to keep the ccommencement ceremony to a reasonable length. However, we recommend any plans for
post-ceremony celebrations are made to begin after 3pm to allow for travel time.
After the singing of the CSU Alma Mater and the closing of the ceremony, the audience
will be asked to take their seats and to remain seated for the retrieval of colors
and the recessional of the platform party, faculty, and graduates.
The New Alumni Reception will be held at the designated area immediately following
Traditionally, the moving of the tassel at graduation is called, "turning the tassel"
or "the turning of the tassel ceremony." It symbolizes one's transition from candidate
to graduate. Standard protocol in the US dictates that the tassel be worn on the right
side of one's mortarboard at commencement and then, during the ceremony the tassel
is moved or turned to the left side. Teachers and administrators at commencement place
their tassels on the left.
- Where can graduates get line-up cards?
Graduates that did not bring the lineup card that was provided to them during Commencement
Countdown may pick up a replacement lineup card at the graduate check-in desk located
in the Convocation Center lobby.
- Where do graduates pick up their honors cords?
Honors cords were given out during Commencement Countdown.
- Where do graduates line up?
Graduates should be directed to go to the lower level of the Convocation Center. Graduates
should look for the sign on the wall designating their College, or for the color of
their College flag. The flags are being held by the Faculty Marshals). Faculty Marshals
are designated by the ‘gold” colored stoles they are wearing. As a Faculty Marshal you are expected to provide further direction to the
graduates throughout the ceremony.
- Where do graduates get their cap & gown?
Graduates that did not pick up their regalia during Countdown may do so at the designated station located
at the dock on the lower level of the Convocation Center. Graduates that have not already purchased their regalia may purchase from the Follett kiosk which is located in the lobby of the Convocation Center.
- Where is the graduate coat check?
If weather warrants we have very limited coat check for graduates on the JCC dock
which is located on the east lower corridor. Graduates should note that we will not
allow purses or other items of value to be left at the coat check. Graduates should
pick up their coats before they leave the Convocation Center.
- Room #s for faculty regalia (male/female).
Faculty regalia can be picked up in Suite 1101.
- Bathroom men/women.
Bathrooms are located on the south east corner and the east side of the arena lower level. Suites 1312 and 1115 will also be opened for additional facility access.
- Where do Graduates meet their family after the ceremony?
All graduates will be immediately escorted to the north lawn which is located between
the Convocation Center and the Jacoby Dickens Center for the New Alumni Reception.
Family members should be directed to meet the graduates at the reception. No one will
be allowed to remain in the Convocation Center.