General Information includes, but is not limited to, the following:
FERPA is a Federal law that applies to educational agencies and institutions that
receive funding under a program administered by the U. S. Department of Education.
The statute is found at 20 U.S.C. § 1232g and the Department's regulations are found
at 34 CFR Part 99.
Under FERPA, schools must generally afford students who are 18 years or over, or attending
a postsecondary institution:
- Access to their education records
- An opportunity to seek to have the records amended
- Some control over the disclosure of information from the records.
Access to Education Records includes, but is not limited to, the following:
- Schools are required by FERPA to:
-
- Provide a student with an opportunity to inspect and review his or her education records
within 45 days of the receipt of a request.
- Provide a student with copies of education records or otherwise make the records available
to the student if the student, for instance, lives outside of commuting distance of
the school.
- Redact the names and other personally identifiable information about other students
that may be included in the student's education records.
- Schools are not required by FERPA to:
-
- Create or maintain education records;
- Provide students with calendars, notices, or other information which does not generally
contain information directly related to the student;
- Respond to questions about the student.
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A school must:
- Have a student's consent prior to the disclosure of education records, Ensure that
the consent is:
- signed,
- dated, and
- states the purpose of the disclosure.
- Students can provide consent by adding an Authorized User on Cougar Connect:
-
- Log into Cougar Connect
- Go to the My Info tab
- Click on Make Payment/Refund Selection
- You’ll be prompted to log in again
- You will land on the Account Summary tab
- You will see Setup Authorized Users
- Click Setup Now
- This gives access to your charges, payments & balance
- It also gives us authorization to discuss your account.
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- The disclosure is to school officials who have been determined to have legitimate
educational interests as set forth in the institution's annual notification of rights
to students;
- The student is seeking or intending to enroll in another school;
- The disclosure is to state or local educational authorities auditing or enforcing
Federal or State supported educational programs or enforcing Federal laws which relate
to those programs;
- The disclosure is to the parents of a student who is a dependent for income tax purposes;
- The disclosure is in connection with determining eligibility, amounts, and terms for
financial aid or enforcing the terms and conditions of financial aid;
- The disclosure is pursuant to a lawfully issued court order or subpoena; or
- The information disclosed has been appropriately designated as directory information
by the school. FERPA General Guidance for Parents FERPA is a Federal law that applies
to educational agencies and institutions that receive funding under a program administered
by the U. S. Department of Education. Parochial and private schools at the elementary
school levels do not generally receive such funding and, therefore, are not subject
to FERPA. The statute is found at 20 U. S. C. § 1232g and the Department's regulations
are found at 34 CFR Part 99. Under FERPA, schools must generally afford parents: access
to their children's education records – an opportunity to seek to have the records
amended – some control over the disclosure of information from the records. Parents
may access, seek to amend, or consent to disclosures of their children's education
records, unless there is a court order or other legal document specifically stating
otherwise. When a student turns 18 years of age or attends a postsecondary institution,
the student, and not the parent, may access, seek to amend, and consent to disclosures
of his or her educational records. Access to Education Records includes, but is not
limited to, the following:
- Schools are required by FERPA to:
-
- Provide a parent with an opportunity to inspect and review his or her child's education
records within 45 days of the receipt of a request.
- Provide a parent with copies of education records or otherwise make the records available
to the parent if the parent, for instance, lives outside of commuting distance of
the school.
- Redact the names and other personally identifiable information about other students
that may be included in the child's education records.
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