Forms & Manuals

Administration and Finance

• Procurement Guidelines
• WEX Card Agreement Form
• Finance Security Access Form

Accounts Payable

Use this form when encumbering invoices to be paid using the accrual account.

• Direct Payment Voucher for Accruals

This Form must be completed and attached to Travel Vouchers to account for travel related payments not being reimbursed to employees.

• Travel Direct Payment Worksheet

Budget and Planning

• Budget Forms

Property Control

• New Furniture Purchase Affidavit
• Lost/Theft Form
• Sensitive Data Affidavit
• Fixed Asset Loan Form - Form D

Procurement

Vendors with whom the University spends a total dollar amount equal to or exceeding $50,000 within a fiscal year, a Financial Disclosure Form and State Board of Elections Form is needed. A Financial Disclosure Form is required for every fiscal year the total dollar amount spent is equal to or exceeds $50,000.

• Financial Disclosures Form

The Contract Renewal Certification of No Change Form is required for multi-year contracts. Vendors must certify each year after the initial fiscal year whether they continue to satisfy certifications and other requirements of the contract.

• Contract Renewal Certification of No Change

The Soy Bean Ink Statement is required if a vendor is doing any outside printing on items being purchased. Printing is not limited to paper products.

• Soy Bean Ink Statement

Vendor Information

The Vendor Information Form is required for vendor information to be added or updated in CSU Buy. It is to be completely filled out and signed by the vendor, and MUST include a phone and fax number for Procurement to process. ANY changes to an existing vendor's information require a completed Vendor Information Form. The vendor's signature is required to authorize change of information.

• Vendor Information Form

The Unauthorized Purchase Form is required when goods or services have been rendered PRIOR to a purchase order being created. The form must be filled out by the department, signed by the appropriate parties, and attached on the internal side of the requisition in question.

• Unauthorized Purchase Form

• Administration and Finance Policies and Procedures Manual(pdf)