Assistant Directors, under administrative supervision, provide support to a director
or other executive, serving as a staff advisor and performing professional support
tasks. Their typical responsibilities include assisting in the development and implementation
of programs, policies and objectives related to the unit, and assist the director
with overall management. Occasionally this position is responsible for direct supervision
of specific operational areas or functions within the unit and/or serves as an expert
in a specific area, providing reports, analyses, information, and recommendations
to the director and other university units. |
The Assistant To provides high-level management support to enable the efficient performance
of the official duties of a Senior Administrator, such as the President, Chancellor,
Vice President , Vice Chancellor, Associate Chancellor, Provost or a Dean, Executive
Director or Head of an academic or administrative unit. Responsibilities require exercising
initiative, discretion and independent judgment. An ‘Assistant To’ differs from an
Administrative Assistant or Secretary in that an Assistant To is expected to possess
a higher level of expertise in the area in which she/he supports as demonstrated through
policy development and project management. Moreover, an ‘Assistant To’ must possess
the ability to act in a decision making capacity on behalf of the Senior Administrator
at meetings and in communications as necessary and act to consult with and advise
the Senior Administrator. Originates and prepares routine and special reports and
studies. May direct the day-to-day operational requirements of the unit or program,
including overseeing various functions under the jurisdiction of the Senior Administrator,
such as development, public relations, finance, budgeting, and staffing matters. May
supervise middle managers and upper-level supervisory personnel, such as Project Directors
or Business Managers. |
An Associate Director provides primary support to a director or other executive, and
may act for and assume full direction for an office or for administrative or operational
matters in the absence of the director. This position serves as primary advisory to
the director regarding overall programs, management and operations of the unit, with
major program development, supervision and policy-making responsibility. Persons in
this position assist with the management of resources, determination of staff functions,
and setting operating policies for the unit. Review, initiate and facilitate programs
and operations that commit office resources, establish policies relating to utilization
of office resources. In some instances he/she directly supervises sections or divisions
of the unit, with responsibility for setting and implementing operational policies
and procedures for handling daily administrative matters, such as finances, facilities,
and staffing. Persons in this position also provide authoritative, detailed professional
and technical knowledge in a relevant field of expertise. |
Under administrative direction, the Coordinator oversees the ongoing procedures of
a program, setting priorities and organizational structure. In order to execute the
program goals and objectives, the Coordinator organizes the skills of diverse people,
and formulates functioning groups to simultaneously assure the program’s success.
Serves as an integral part of the decision-making process. Manages human and material
resources. Maintains appropriate records. Formulates and recommends policies governing
continual evaluation of programs. Recommends and implements changes based on the evaluations.
Resolves any existing program problems. Serves as a resources person, referral agent
and creates links and acts as a liaison to other campus and community groups, expanding
internal and external program development. |
Directors provide leadership and oversight of a major function, facility, or program
by developing and administering a comprehensive program and activities to fulfill
the unit’s role. Typical responsibilities include directing the staffing, overseeing
financial aspects of unit management. Provide management reports, analyses, data and
information for administrative purposes. Provide professional expertise and keep current
with developments in the profession. Formulate, initiate, implement and interpret
policies related to the operation of the unit, as well as policies applicable campus
or university-wide. |
| Executive Assistant to President/Chancellor |
Provide necessary support for performance of the President’s official duties. This
typically includes representing the President/Chancellor in their absence, as requested,
assisting in policy development as a member of policy development committee, and acting
as liaison between President/Chancellor and other officers (campus and/or system),
Board of Trustees, legislators and other constituencies. The person in this position
may also be responsible for directing or developing special analysis, background studies,
and information resources as directed, drafting speeches, papers, correspondence,
and consulting with and advising the President/Chancellor. |
An Executive Director provides administrative leadership and oversight to a major
function or program with multiple reporting components within or in collaboration
with a University or campus. May be responsible for university-wide functions and
may be responsible in addition for directing activities of affiliated organizations,
partnerships, state or federal programs in collaboration with a campus or university.
Ensures provisions of contractual agreements between campus/university and relevant
outside programs or organization. Oversees financial management, including control
of the budget and allocation of resources. Budgets may be large and include major
federal or state grants or private funds. Provides professional expertise and leadership. |
Specialists, under administrative direction, perform senior staff/professional-level
duties that are devoted to a particular activity or specialized area in an employing
unit. Responsibilities typically require a depth of knowledge, expertise and skills,
normally gained through an advanced course of study in an academic discipline and/or
work experience of a variety and depth sufficient to provide a foundation for expert
knowledge and ability in a field. Responsibilities may require highly focused advanced
technical, scientific, or artistic expertise, or more general intellectual, conceptual,
analytical and writing skills utilizing in-depth knowledge of both a discipline and
the organization. This position typically requires the following duties: Plan and
execute complex projects in field of expertise. Research, conceptualize, define and
communicate ideas and issues; provide insight, recommend action, and pursue solutions
to problems. Provide advice and counsel, serving as a “consultant” to other staff
members within the unit, campus, or the general public, within the unique area of
expertise. May supervise and/or train other staff members or students. Keep abreast
of relevant legislation, rules, regulations, tools, procedures, technical specifications,
and developments in the field. |
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